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8 Tips For holding A Successful Remote Meeting

Updated: Dec 22, 2022



While remote meetings have the obvious benefit of allowing people to connect from anywhere, they also come with unique challenges. Fortunately, these difficulties can be overcome if you know how to prepare for them.

Here are 8 tips to set up productive remote meetings with great outcomes

1. Know your tools and have a plan B


You may know how to turn on the video camera and send a code for participants to enter as they join. However, knowing your software and hardware well can help you use your tools more effectively and resolve problems quicker. Make it a habit to go online at least 5 minutes early, so you can set up the facility in advance or fall back to plan B


2. Prepare a shared Space.


A combination of different shared spaces positively influences remote employees' presence in a meeting, include shared flip charts, chats, shared screens, or online boards to help create an effective channel for communication during the meeting


3. Keep them structured.

Create an agenda in advance of the meeting with input from attendees, if necessary. It can be easy for a remote meeting to slide off-topic, allocate timeframes for each section, and leave room for a Q&A or discussion at the end of the session.


4. Plan ice breakers for remote meetings.

Ice breakers are a fantastic way to get people comfortable with the remote meeting environment, especially if they do not know each other. Do a round of introductions, and ask everyone to share something interesting about themselves


5. Appoint a lead or moderator.

Choose someone on your team to steer the meeting. They will need to present the agenda, stick to the allocated period, and drive the discussion forward. Ensure you share the agenda or conversation topics you created.


6. Use a meeting management tool to track the outcomes.

Use a meeting management tool to take notes and establish tasks, action points, and meeting outcomes.


7. Stick to a time limit.

Just because everyone is at home does not mean they are available to go beyond the allocated time. Treat remote meetings like in-person ones and respect a hard stop time.


8. Share notes and to-dos after the meeting. Ensure that your remote meeting isn’t a waste of time by clearly establishing the next steps and sharing outcomes with the team.





Of course, the burden is not only on the organizer of the remote meeting. Attendees also need to ensure that they are well equipped, present, and practice the proper etiquette to ensure a successful online meeting

Other resources to help you hold online meetings




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